Total 180,706 executive assistant job vacancies in Australia

We are a medium-sized firm, seeking five (5) Executive Personal Assistants to provide managerial and administrative support to the Managing Director (MD). This role involves handling the MD’s schedule, coordinating with internal/external clients, and managing communication, particularly with our China and Hong Kong counterparts.

Fresh Grad welcome to apply

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

We are looking for Fresh Graduates to join our firm and to engage in our varied portfolio of interesting and challenging Personal Commercial and Corporate Banking Departments. We provide training and have some of the brightest and most talented individuals who are our most valuable assets. We offer good pay, prospects and exciting work with social values our people relate to and respect. We recognize and appreciate the work of our lawyers and staffs and are constantly looking out for ways to improve our working environment.

Fresh Grad welcome to apply

We focus in today's challenging business environment and offer effective service to clients, efficient knowledge management and reliable information systems.

- Leadership qualities, an enthusiastic and positive attitude

- Good communication and interpersonal skills

-Candidate must be resourceful and pro-active with good attitude.

-The Candidates should have the following characteristics: -

- Be well-organized, responsible and able to multitask.

- Must possess good written & verbal communication skills in both English &

Bahasa Malaysi & Mandarin.

- Good work discipline;

- Training will be provided for those without experience.

- Those with experience are welcome to apply, and must be able to work independently and diligently,

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email, us your resume (a passport size photograph, copies of your certificates including SPM /STPM/ A Level’s/University transcripts) to the HR Manager, Attention: Ms.Soo, Messrs Kington Tan Dzul. su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Job Requirement:

• Candidate must possess at least LCCI/Diploma in Accounting

• At least 1 Year(s) of working experience in the related field is required.

• Required Language(s): English & Bahasa Malaysia

• Full-time position- Working hours: Monday to Friday (9 am – 6 pm)

• Self-motivated with splendid tasks management skills. Highly efficient and process-driven

• ABLE TO START WORK IMMEDIATELY.

If interested kindly email to hrdesk@advelsoft.com.my

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Position: Account Executive/Assistant

About the Role:

We are looking for a detail-oriented and organized Account Executive/Assistant to manage our accounts and support daily office activities. If you have a passion for numbers and enjoy collaborating with a team, we’d love to hear from you!

Key Responsibilities:

1. Manage Accounts: Complete and close full sets of accounts in a timely manner.

2. Organize Records: Maintain accurate and organized accounting records and a secure filing system.

3. Inventory Support: Handle closing stock reports and assist with inventory management tasks.

4. Administrative Support: Assist with day-to-day office operations and administrative tasks.

5. Additional Duties: Take on additional tasks as requested to support the team.

Requirements:

• Languages: Proficiency in English and Malay is required; Mandarin is a plus.

• Communication Skills: Strong ability to communicate clearly and effectively.

Perks & Benefits

• Company trips
• Personal leave
• Open culture
• Personal development opportunities
• Attractive salary package
• Friendly Work Environment

Responsibilities:

• Handle general administrative tasks such as answering phone calls,
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.

Requirement :

• Roven experience as an Administrative Executive, Administrative Assistant, or similar role.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, capable of interacting with individuals at all levels of the organization.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.
• Detail-oriented and able to maintain accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong problem-solving skills with the ability to multitask and adapt in a fast-paced environment.
• A positive attitude and exceptional interpersonal skills, coupled with a customer service-oriented approach.
• Previous experience in working effectively in a team-oriented and collaborative environment.

Benefit

• Yearly Increment
• Yearly Bonus
• Oversea & Domestic Travel Incentive Trip
• Training Program Provided
• EPF & Socso
• Annual Leave
• Medical Leave

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Nearby public transport
• Medical insurance
• Paid training and development

Responsibilities

• • Prepare Payment Voucher, maintain and update the status of accounts receivables and payables.
  • Reconcile all bank accounts and resolve all issues in processing the financial statements.
  • Responsible to receive and verify bills and requisitions for goods and services.
  • Assist audit activities.
  • Process general administration functions.
  • Create and manage daily paperwork for mailing as well as invoicing.
  • Assist all accountants and prepare all cash flow reports and data.
  • Prepare records of minutes of meeting.
  • Maintain and manage monthly journals, update entries and maintain sub-ledger.
  • Handling e-invoice system

Requirements

• • Diplomas or B.Sc degree in Finance, Accounting or relevant field.
  • Work experience as an Accounts Administrator, Accounting or similar role.
  • Advanced knowledge of MS office and SQL accounting software program.
  • Good knowledge of bookkeeping procedures.
  • Solid data entry skills.
  • A keen eye for detail.
  • Strong verbal and written communication skills.
  • Trustworthy, respectful, honest and flexible.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Responsibilities:

• Handle and coordinate all procedures and documentation pertaining to import and export shipments, including liaising with freight forwarders, shipping lines, and customs.
• Optimise customer service experience, create engaged customers and facilitate organic growth.
• Take ownership of customers issues and follow problems through to resolution.
• Keep accurate records and document customer service actions and discussions.
• Keep in touch with industry's developments and apply best practices to areas of improvement.
• Maintain resources and utilize assets to achieve qualitative and quantitative targets.
• Maintain an orderly workflow according to priorities.

 Job Requirements:

• Possess at least a SPM/O-level or higher qualification.
• Preferably with customer service experience in logistics services.
• Must be computer literate and possess good communication skills.

Perks & Benefits

• Casual dress code
• Company trips
• Open culture

Responsibilities : -

• Coordinate Fashion roadshow event daily.
• Set up and arrange displays and demonstration areas to attract the attention of prospective customers.
• Build productive trust relationships with customers and create a positive image and lead consumers to use/purchase it.
• Provide product training and monitoring competitors sales activities.
• Demonstrate/promote, provide information and sell our products.
• Achieve sales target and report on sales performance regularly
• Identify and attend to customers' needs and enquiries on our products.
• Collect and update information/feedback to your team on sales and status

Qualifications :

• Fresh graduate, SPM, STPM holders are encourage to apply
• Have driving license and possessing own transport.
• Able to work on shift hours, weekends & public holidays
• Good interpersonal and communication skills.
• Self-motivated and have positive attitude.
• Preferred candidate can START work immediately.
• Must be disciplined and committed

Perks & Benefits

• Open culture
• Personal development opportunities

Event Executive Job Brief

We are searching for a talented and motivated event executive to plan outstanding and unforgettable events. You will be responsible for every part of event preparations, such as attending event enquiries, proposals, and meetings. As the event executive, you should be well-organized and able to handle event venues, suppliers, and vendor management. Excellent communication and attention to detail skills are vital in this role, as our success depends on meeting our client's tailored requirements. If you are a people person, fun loving, team player, loves travelling, enjoys healthy working culture and looking for scalable career growth, you might be our candidate.

Event Executive Responsibilities :

• Attending event enquiries, preparing quotes and able to prepare event proposals with minimum supervision. – Training Provided
• Follow up with clients on the sent quotes and update the manager.
• Able to assemble simple event template proposals.
• Work external suppliers, vendors and freelance event coordinators to execute confirmed events with minimum supervision.
• Be resourceful in sourcing event venues, decorators , talents, caterers and other event vendors.
• Assisting the event managers with all event operations - Set Up, Tear Down & Follow Ups.
• Perform research to gain deep understanding of different requirements and details of each event.
• Liaise with vendors, suppliers, talents, and event venues to meet client’s requirements.
• Maintain event budgets and prepare P&L – Training Provided
• Carefully supervise confirmed event preparation activities with proper handover to operations department.
• Handling meetings and presentations with clients with minimum supervision.

Event Executive Requirements :

• At least one year of experience as in any type of event industry is added advantage. Fresh graduates are also encouraged to apply.
• Proficient in MS Office Tools and knowledge in Canva or other designing program is added advantage.
• Good command of written and spoken in English and Bahasa Malaysia
• Proactive, willing to learn and a strong team player
• Good time-management and organizational skills
• Great interpersonal and communication skills
• Well-organized with excellent multi-tasking abilities.
• Able to drive and possess your own transport is an added advantage.
• Well-organized with excellent multi-tasking abilities.
• Supplier & vendor management skills.
• Attention to detail, team-oriented, strong written and verbal communication skills.
• Able to drive and possess your own transport is an added advantage.
• Diploma degree in event management, hospitality management or public relations is preferred. (diploma or degree in any other field with similar working experience may apply)
• Willing to work for long hours and under pressure when the job demands.

Benefits :

• Remuneration based on experience and skills.
• Excellent working environment with friendly atmosphere.
• Personal working space with company laptops.
• Company handphones with unlimited internet.
• Annual, Sick & Compassionate leaves.
• Birthday leave.
• EPF & SOSCO Contribution
• Medical reimbursement benefits
• 5 Working Days
• Parking allowance / Basement Parking
• Meal Allowance – For Events/Overtime
• Travelling Allowance – For Events
• Event Allowance
• Annual Staff Retreats
• Company Sports Club Activities
• Monthly Staff Dinner & Birthday Celebrations
• Career growth to managerial level.

Perks & Benefits

• Employee equity
• Personal leave
• Personal development opportunities

Senior Account Executive

Job Summary:

We are seeking a highly skilled and experienced Senior Account Executive to join our team. The Senior Account Executive will be responsible for ensuring accurate financial records, preparing financial reports, overseeing financial operations, and providing guidance on internal controls. This role requires strong accounting knowledge, attention to detail, and the ability to work effectively in a fast-paced environment.

Job Responsibilities:

• Ensure accounting records are prepared in compliance with internal and external rules and regulations.
• Prepare monthly financial and management reports.
• Review and supervise the preparation of full sets of accounts.
• Assist in strengthening and improving internal controls and processes.
• Oversee financial operations, including cash flow management and financial reporting.
• Liaise with external auditors, tax agents, and government authorities.
• Prepare internal and external accounting and tax reports, as well as budgetary reports.
• Handle monthly payroll for employees.
• Stay updated on accounting principles, practices, standards, laws, and regulations.
• Collaborate with cross-functional teams to provide financial insights and support decision-making.

Requirements:

• Bachelor's degree in Accounting, Finance, or a related field. Postgraduate degree or professional qualification (ACCA/CIMA/CA/CPA) is preferred.
• Proven working experience of at least 3 years in accounting and tax.
• Advanced computer skills, including MS Office and accounting software.
• Strong knowledge of bookkeeping and accounting principles, practices, and standards.
• Accuracy and attention to detail.
• Results-oriented with the ability to meet deadlines and manage workload effectively.
• Experience in Manufacturing Accounting will be an advantage.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and adapt to a fast-paced environment.

Benefits:

• Join a multinational company that supports the community.
• Work with a professional, young, and resourceful team.
• Competitive remuneration and perks.
• Opportunities for career and personal growth.
• Enjoy work-life balance.
• Experience a positive team culture.

Salary Range: RM 5000 - RM 6000 (Negotiable based on qualifications and experience)

Perks & Benefits:

• Miscellaneous allowance
• Parking
• Regular hours
• Mondays - Fridays
• Business (e.g. Shirts)

1)       To assist superior on project planning, define project scope, set project milestones, and ensure successful execution of the project.  

2)       To conduct feasibility studies / cost estimation, conceptual design, design development and construction management.  

3)       To review and check through the content of draft tender documents and BQ for standardization, improvement and correctness.

4)       To follow-up with Local Authorities and external departments on all submission and granting approvals within stipulated timelines.

5)       To assist superior to coordinate, liaise and attend meeting with consultants and contractors to ensure projects are completed on time.

6)       To check and ensure the progress claims made by contractors are in order.

7)       To ensure any variation of work and the statement of final accounts are in order and completed within stipulated timelines.

8)       Keeping of necessary records and job files and maintain good administration records control.

9)       To support other departments on technical issues, sales & marketing and handover of projects.

10)      Minimum 3 years working experience in a similar capacity with good exposure in project and construction management.

11)      Familiar with project development and construction related issues.

12)      Good knowledge in contract administration and construction management.

13)      Good ability to manage and supervise engineering and architectural related.

14)      Have good judgement, able to multi-task and meet deadlines.

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Regular team activities
• Medical insurance
• Personal leave
• Personal development opportunities

Job Responsibilities:

• Manage day-to-day account transactions, documents and use of accounting system (OBM). 
• Prepare monthly debtor statements, aging reports and send out email. 
• Check and key in purchase invoice, check DO and completeness of supporting documents. 
• Check and entering staff claim into accounting system. 
• Assist banking transaction, bank in cheques and prepare payment.
• Maintain accurate and up-to-date of bank account records and bank account reconciliations.
• Maintain up-to-date filling system and manage all account files.  
• Assist in fixed assets, audit, tax and other administrative task and financial matters.
• Ensure transaction compliance with accounting policies and standards. 
• Attend to any ad-hoc duties as assigned by superior. 

Job Requirements:

• Candidate must possess at least Diploma in Accounting / Finance or equivalent
• Possess own transport
• Proficient in Microsoft Office Applications
• Good organization skills and great attention to detail
• Able to work around tight deadlines and have sense of urgency.
• Working Days & Hours - Monday to Friday, 9am to 6pm

Perks & Benefits

• Leave: Annual Leave, Medical Leave, Compassionate Leave, Maternity Leave, Paternity Leave, Marriage Leave
• Medical Benefit: RM1000/year
• Medical Insurance: Personal Accident, Hospitalization, Term Life & Critical Illness
• Spouse/Kids Medical Benefit: RM1000/year
• Dental/Optical/Medical Checkup/Traditional Chinese Medicine (TCM): RM1200/year
• Traveling Allowance

Kindly note that some of the benefits mentioned above are upon confirmation.

Chemico Asia Pacific (M), a member of Chemico group, is a leading importer and distributor of raw materials covering Malaysia and Singapore, provides services related to cosmetics, home care, food, dietary supplements as well as health and beauty instruments.

We are seeking an ambitious Sales Representative (Food & Flavor Ingredients) to join our team.

Benefits:

• • Basic Salary + Quarterly Performance Incentive 
  • 5 Working days
  • Company Car, Petrol Card, Corporate Phone, and Laptop Provided; 
  • Parking and Toll fees will be covered.  
  • Technical Training provided
  • Annual leave
  • Medical Claim
  • Contractual Bonus & Performance Bonus
  • Staff Insurance
  • Career development and opportunities to travel overseas

Job Responsibilities:

• Actively prospect new customers to develop food and flavor ingredient sales
• Build and maintain strong relationships with existing clients (B2B), ensuring customer satisfaction and retention.
• Proactively develop and identify new business opportunities with existing customer and new customers to achieve monthly sales KPI 
• Conduct frequent customer visits, deliver product presentations, and make suitable suggestions to customers.
• Provide regular reports on the project pipeline opportunities, sales performance, market trends, and competitor activities to the management
• Ensure customer orders are properly processed following company procedures, monitor customer stock movement, and forecast customer order requirements.
• Provide product quotes and follow up sales order
• Assist the finance team for late collections

 Job Requirements:

• Candidate must possess at least a min. Bachelor's Degree in Food Science, Food Technology, Nutrition, Biotechnology or other related studies
• 1-2 years’ experience in sales and distribution business - Foods/Functional food industry or in R&D department. Fresh graduates are welcome to apply.
• Required language(s): Bahasa Malaysia and English. It's an added advantage if you can speak/write in Chinese.
• Able to work independently and be a strong team player.
• Good communication skills and be ability to interact effectively at all levels
• Self-motivated, proactive, resourceful, good negotiation, interpersonal, and solution-oriented skills.
• Participate in training programs and workshops to enhance sales skills and product knowledge.
• Travel within Malaysia is required

• • Basic Salary + Quarterly Performance Incentive 
  • 5 Working days
  • Company Car, Petrol Card, Corporate Phone, and Laptop Provided; 
  • Parking and Toll fees will be covered.  
  • Technical Training provided
  • Annual leave
  • Medical Claim
  • Contractual Bonus & Performance Bonus
  • Staff Insurance
  • Career development and opportunities to travel overseas

Job Title: Admin Executive (Preferable with Forwarding Logistic Experience)

Location: Puchong, Selangor

Job Description:

We are looking for a highly organized and detail-oriented Admin Executive to join our team. The successful candidate will provide administrative support to ensure efficient operation of the office and assist in managing logistics-related tasks. Candidates with experience in forwarding logistics will be given preference, as they will be responsible for coordinating shipping, tracking, and delivery processes, in addition to general office duties.

Key Responsibilities:

• Administrative Support: Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining office supplies.
• Documentation: Prepare and handle documents such as invoices, shipping documents, customs declarations, and contracts related to forwarding and logistics.
• Logistics Coordination: Assist in the coordination of forwarding and logistics processes, including liaising with freight forwarders, shipping companies, and customs agents to ensure timely delivery of goods.
• Shipment Tracking: Monitor and track shipments to ensure that deliveries are made on time and handle any issues that may arise during the process.
• Database Management: Maintain and update company records, including shipment details, client information, and inventory logs.
• Vendor Communication: Act as a point of contact between the company and vendors, suppliers, and logistics partners.
• Customer Service: Handle customer inquiries related to shipments and provide updates on delivery status.
• Compliance: Ensure that all shipments comply with local and international shipping regulations and company policies.
• Report Generation: Assist in preparing reports on office and logistics operations, including shipment status and cost analysis.
• Cross Department Coordination: Collaborate with other departments such as Sales, Operations, and Finance to ensure smooth workflow.

Requirements:

• Education: Diploma or Bachelor’s degree in Business Administration, Logistics, or a related field.
• Experience:
  • 2+ years of experience in administrative roles.
  • Preference will be given to candidates with forwarding logistics or supply chain management experience.
• Skills:
  • Strong organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Knowledge of logistics software and CRM systems is an advantage.
  • Excellent communication skills, both written and verbal.
• Attributes:
  • Detail-oriented with strong multitasking abilities.
  • Ability to work under pressure and meet deadlines.
  • Problem-solving skills with a proactive approach.
  • Familiarity with customs regulations and shipping procedures is a plus.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Regular team activities
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development